Administrative Assistant Human Resources

Description Administrative Assistant Human Resources Description Essential Duties and Responsibilities: This position aids both the HR Team and employees nationwide with various HR related questions, concerns and issues. Main responsibilities include assisting the Executive Director, Human Resources with various projects including recruitment, onboarding, compensation, training, employment law compliance and research, etc. Additionally, this position manages the HR general email and phone line, escalating issues/inquiries as needed to the proper team member or department. Manage the Human Resources Department general email and phone line, responding and/or escalating all inquiries within 1 business hourResearch, write and review job descriptionsAdvertise job openings on websites and newspapers; pre-screen, forward and search for qualified resumes when neededEnsure new hire paperwork is accurate and orderly on a daily basisSubmit and review drug, criminal, and driver background checksFrequently communicate with hiring mangers nationwide via email or phone of new hire issues, concerns or questions, as neededProvide excellent customer service in all communication to employeesAssists with updating employee records as requested Prepares and submits check requests, matches checks with bills and mails for timely payments, as requested Provide analytical and technical support to employees as neededIdentify HR matters/issues and escalate as neededCreate and update materials found onlineEffectively communicate HR policies and procedures to management nationwideUpdate and maintain content found on the HR SharePoint site; troubleshoots computer related issues when necessaryMaintains compliance with all company and outside vendor policies and proceduresServes as backup to HR Generalist administrative duties including, but not limited to, assisting with remote employee I-9 review and completion, filing Workers' Compensation claims, pulling and auditing employee data, leave of absence tracking, etc.Other duties as assigned Requirements Education and/or Work Experience Requirements: Minimum of 2 years Administrative Assistant experience preferredExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customersExcellent computer proficiency (MS Office – Word, Excel, PowerPoint and Outlook, Online Enrollment, and ability to type 45+WPM)Excellent organizational skills and attention to detailStrong analytical and problem-solving skillsAbility to act with integrity, professionalism, and confidentialityProficiency with or the ability to quickly learn the organization’s HRIS and talent management systemMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer serviceAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practicesHigh School Diploma or equivalent Physical Requirements: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standardsMust be able to occasionally lift and carry up to 15 lbs.Must be able to talk, listen and speak clearly on telephoneMust be able to sit for prolonged periods at a desk, while working on a computer What You'll Love About Us Great Company CultureTop Workplaces 10 years in a row (2016,'17,'18,'19,'20,’21, ’22, '23, '24, '25)Going Places. Company recently added to the Russell 2000 Index, attributing our strong growthRest and Relaxation. Accrued sick / vacation leave and paid holidaysHealth Benefits. Medical with HSA and FSA options, dental, and visionPrepare for the Future. 401(k) with company match