Administrative Assistant- Human Resources

About the role

The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources Department in a variety of areas, including talent acquisition administration, workers' compensation intake and documentation, employee and management communication, and general HR support.

Responsibilities

• Receive job postings and recruitment requests from Supervisors and Department Leaders.
• Create and post job advertisements based on the needs of the requesting department.
• Develop and maintain job posting templates.
• Create and/or assign system accounts for new users involved in the recruitment process.
• Monitor and maintain applicant counts for posted positions.
• Monitor the status and expiration of job advertisements.
• Provide administrative intake support for workers' compensation matters.
• Receive and organize workers' compensation-related documentation.
• Upload medical records, reports, First Report of Injury (FROI) forms, supporting documentation, and other applicable records into the appropriate systems.
• Forward medical documentation and return-to-work/release-from-care information to the appropriate workers' compensation team members.
• Communicate and coordinate with workers' compensation adjusters and HR/workers' compensation administrators as directed.
• Assist with maintaining accurate and timely workers' compensation records.
• Coordinate with supervisors and managers regarding the availability of appropriate light-duty assignments when applicable.
• Assist with communicating necessary information to employees regarding workers' compensation administrative matters.
• Follow established procedures regarding the handling, storage, and transmission of confidential medical and employee information.
• Escalate questions, concerns, or documentation issues to the appropriate HR or workers' compensation team member.
• Provide general administrative assistance to the HR Department.
• Assist with filing, scanning, copying, document organization, and electronic record maintenance.
• Maintain organized and accurate HR files and records in accordance with established procedures.
• Assist HR team with special projects and other duties as assigned.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive employee, applicant, medical, and personnel information.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1-2 years' experience in an administrative, customer service, or receptionist capacity.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office/Google Workspace; experience with HRIS platforms is a plus.
• Preferred: Bachelor's degree in Business Administration or related field.

Skills

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office/Google Workspace.
• Experience with HRIS platforms is a plus.

Requirements

• Ability to sit or stand in a stationary position.
• Ability to bend and lift up to 40lbs as needed to move objects.
• Work is performed in an office environment.

Schedule

This is a part-time, 10-month position, typically scheduled Monday through Friday, with hours aligned to the needs of the business.