Administrative Assistant - Hours 5PM - 10PM, Sunday - Thursday (part time)

Location: Sandy, UT • Duration: 6 months • Hours: 40/week • Employment type: Contract on W2 (US Citizens, GC holders, GC EAD, OPT, EAD, or CPT only)

About the role

Shift scheduler responsible for staffing a medical-device manufacturing operation. Activities include scheduling regular time, overtime sign-ups, time-off, and shift exchanges between shifts.

Responsibilities

• Manage time-off requests and scheduling.
• Work with Operations Leaders to understand daily staffing needs and receive approval for staffing plans.
• Build staffing plans to run all production lines every shift and support preventive maintenance activities.
• Post overtime sign-ups for opposing shifts.
• Ensure each spot is filled by a qualified associate.
• Send automated requests to pull in overtime volunteers for scheduled and urgent overtime needs.
• Manage shift-swapping between associates in each pay period.
• Learn new software to help improve efficiency of scheduling.
• Maintain an open line of communication to ensure staffing problems/changes are resolved in a timely manner.
• Maintain records and documents as required.
• Ensure employee scheduling is aligned with the training matrix.
• Comply with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations.
• Comply with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles.
• Other duties as assigned.

Requirements

• High School Diploma/GED or 1 year of consecutive work experience.
• Experience supporting the scheduling for a production operation preferred.
• Proficient in Microsoft Office Applications (Word, Excel, and Teams).
• Experience with ADP or Workday is a plus, but not required.

Schedule

Part-time, Sunday–Thursday, 5 PM–10 PM.

Physical Demands

• Frequently required to stand and/or occasionally sit for extended periods.
• Occasional bending, stooping, and reaching.