Administrative Assistant - Healthcare Field Support

Responsibilities

• Provide clerical and administrative support for staff
• Organize and develop information/materials necessary for meetings, special projects, presentations, and reports
• Interact with and provide support to all departmental infrastructure, including human resources, payroll, benefits, service operations, finance, and information technology
• Manage travel arrangements and expenses, as needed.
• Place orders for Indirect items in procurement system as outlined by TRIMEDX Supply Chain
• Coordinate meetings (including QVRs and team meetings), calendar management, prepare documents, take notes/minutes, send reminders/responses, maintain files and records
• Schedule meetings as requested.
• Provide regional support for company sponsored events.
• Establish and maintain record keeping systems and processes
• Compile data for routine and special reports, utilizing Microsoft products including Word, Excel and PowerPoint to prepare spreadsheets, charts and graphs
• Utilize and work with various database software programs
• Maintain RSQ data, including approving/updating primary and secondary PM Tech, reassigning workorders, updating Warranty Information (including start/end dates), updating ROTA, and additional items, as directed
• Participate in obtaining information for various projects by contacting subject matter experts and resources at TRIMEDX and the hospital as required
• Maintains EOC Reports, QVR documents and minutes, and other documents as needed (Org chart/pictures)
• Monitor compliance within various Divisional and TRIMEDX projects and tasks
• Coordinate and consolidate data collection and information requests, from Region(s) or System(s)

Requirements

• Minimum 3 yrs office experience providing clerical and administrative support is preferred
• Experience in data management preferred
• Must be organized and able to communicate effectively (written or orally)
• Must be task oriented and able to complete assigned tasked on time
• Must be able to multi-task in support of the Field Operations
• Knowledge of Microsoft Office applications required
• Able to manage time and set priorities amidst multiple tasks and deadlines
• Work effectively with other team members
• Strong interpersonal and telephone skills
• Strong written and verbal communication skills

Qualifications

• High school or equivalent degree required; associates degree preferred