Administrative Assistant for Supply Chain Management

About the role

The mission of SUNY Upstate Medical University is to improve the health of the communities we serve through education, biomedical research, and health care. Integral to achieving this mission is Supply Chain Management activities. We source, buy, ship, store, move and stock medical supplies and equipment for the three hospitals and all ambulatory locations. This role is vital to ensuring smooth operations within the Supply Chain front office and associated departments, serving as the main scheduler and support person for the Associate Administrator for Support Services.

Responsibilities

• Main scheduler and support person for the Associate Administrator for Support Services
• Assist with Supply Chain recruitment activities to include creating marketing materials, attending job fairs, and scheduling interviews
• Process and track speed purchase orders and requisitions
• Provide back-end support to “ProCure” in team dynamics and update the Supply Chain website
• Reconcile invoices with Accounts Payable and vendors
• Serve as the system administrator for SYMPLR vendor management and Staples office supplies (training provided)
• Assist with the bid process and associated documentation

Qualifications

Minimum Qualifications:

• Bachelor’s degree and one (1) year relevant experience, or an Associate’s degree and three (3) years relevant experience
• Excellent written and oral communication, interpersonal skills, and proficiency in Microsoft Office

Preferred Qualifications:

• Relevant experience in an administrative support role or hospital and/or State setting

Schedule

Full-time, Monday–Friday, days only (weekends and holidays off).

Benefits

• 40-hour work week, Monday–Friday with weekends and holidays off
• Generous Paid Time Off program including vacation, 13 holidays, and sick days
• Choice of several health insurance plans
• Well-being plans including adoption assistance, student loan relief services, tuition reimbursement, and an employee assistance program
• New York State Pension, a 403(b) plan with matching, and other retirement savings plans