Administrative Assistant for Advancement Initiatives

About the role

The Administrative Assistant for Advancement Initiatives supports the Advancement Initiatives and Development team at Phillips Academy. Reporting to the Director of Advancement Initiatives, this position provides administrative and project support, coordinates meetings, events, and travel, maintains donor information, and engages with donors and volunteers.

Responsibilities

• Provide administrative and project support to senior leaders and the Advancement Initiatives and Development team.
• Cook up meetings, travel, and events, including preparation of materials and follow-up.
• Maintain accurate donor and prospect information and prepare reports and fundraising materials.
• Support donor communications, stewardship, mailings, and volunteer engagement.
• Serve as a front-facing representative of the team and respond to inquiries from donors, volunteers, and members of the Phillips Academy community.

Requirements

• Bachelor’s degree preferred and 1–2 years of experience in a fast-paced professional or institutional setting.
• Experience or interest in nonprofit fundraising preferred.
• Excellent organizational, communication, and attention-to-detail skills.
• Strong computer and database skills, including proficiency in Excel and Word.
• Ability to manage multiple priorities independently, collaborate effectively, and handle confidential information with professionalism.

Qualifications

• Occasional evening and weekend work required.

Skills

• Exceptional organizational and administrative skills.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks simultaneously.
• Attention to detail and confidentiality.

Benefits

This is a hybrid position—3 days in the office and 2 remote days.

Pay

$24.00 to $26.50 hourly.

Schedule

This is a full-time position.

Application Instructions

Please submit a cover letter. For complete information about the position and qualifications, please see the attached job description.