Administrative Assistant for ADDT

About the role

AEDD is now accepting applications for a full-time Administrative Assistant for our ADDT Dept.

Responsibilities

• Assists the ACS department in ensuring payroll and billing timelines are met.
• Processes and tracks medication and financial records for individual consumers in respect to federal, state, and AEDD guidelines.
• Weekly, processes timesheets of direct care staff by logging and tabulating into payroll log.
• Monthly, audits timesheets and mileage sheets to ensure accurate billing.
• Logs, copies and distributes incoming PA’s from DDS.
• Audits PA’s to ensure funding approved matches funding requested.
• Flags PA’s that are inconsistent with requested funding and notifies ACS Director of inconsistencies.
• Collaborates with the appropriate departments to ensure deadlines are met for payroll and billing purposes.
• Affords assistance to Direct Care Supervisors in correcting timesheet/payroll issues.
• Works with Direct Care Supervisors and utilizes Consumer General Ledger to process consumer checks for allowance, rent, and other requests.
• Organizes and maintains file system.
• Assists with filing timesheets, medication logs, financial documents, consumer files and other records.
• Logs and tracks employee status forms.
• Prepares and sorts source documents, and identifies and interprets data to be entered.
• Contacts preparers of source documents to resolve questions, inconsistencies, or missing data.
• Makes necessary corrections to information entered.
• Composes and types routine correspondence and makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Makes sure the consumer’s self-administration of medications, as needed.

Qualifications

• Education and/or Experience: A diploma or GED and a minimum of three to six months' previous experience is preferred.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office software, specifically Word, Excel, and Outlook and Windows operating system.
• Safety Sensitive Position: This is a safety sensitive position as it involves operating a motor vehicle as part of the job duties and a lapse of attention could result in injury, illness, or death to the consumers being transported.
• Physical Demands: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work Environment: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Pay

Pay rate: $15.00 Negotiable depending on education and experience.

Schedule

Full-time position.