Administrative Assistant for Academic Success
About the Role
Noorda College of Osteopathic Medicine is seeking an Administrative Assistant for Academic Success to help create an organized, welcoming, student-centered experience. The Administrative Assistant provides administrative, operational, and program support while serving as a key point of contact for students, faculty, and visitors. This role is ideal for a proactive, detail-oriented professional who thrives in a collaborative, fast-paced environment.
Responsibilities
- Coordinate student appointments, schedules, communications, referrals, and front office operations.
- Support Academic Success programs, peer tutoring, departmental projects, meetings, travel, and hiring activities.
- Maintain confidential records and accurate data in Microsoft 365, Smartsheet, and institutional systems.
- Prepare professional correspondence, reports, presentations, agendas, minutes, and training resources.
- Manage supplies, room reservations, purchasing, invoices, reimbursements, and follow-up items.
Requirements
- Associate degree or an equivalent combination of relevant education and experience.
- Two to five years of administrative experience.
- Strong organization, scheduling, prioritization, communication, and follow-through skills.
- Proficiency in Word, Excel, PowerPoint, Outlook, Teams, Forms, and OneNote.
- Sound judgment, integrity, discretion, and the ability to safeguard confidential information.
- Ability to work independently and collaboratively, adapt to changing priorities, and maintain accuracy while managing multiple deadlines.
Preferred Qualifications
- Bachelor’s degree.
- Experience supporting a department, program, or team.
- Higher education or medical education experience.
- Smartsheet experience.
Why Join Us
Be part of a collaborative, mission-driven team dedicated to helping future physicians thrive. You’ll contribute directly to student success, build meaningful relationships across the college, and enjoy competitive pay, comprehensive benefits, and opportunities to grow in a dynamic medical education environment.
Pay & Benefits
Competitive salary range of $45,000 to $50,000 commensurate with experience and education.
All offers of employment are contingent upon successful completion of a background check and verification of applicable credentials and licensure.
- Health Insurance Plans (various options)
- Health Savings Account
- Flexible Spending Account
- Dental & Vision Plans
- Short-Term & Long-Term Disability Insurance
- 401(k) Matching
- Basic Life & Supplemental Life Insurance
- Employee Assistance Program (EAP)
- Other Employee Perks
Location & Schedule
On Site in Provo, UT
Full-Time Schedule