Administrative Assistant / First point of contact

About the role

The Administrative Assistant will provide comprehensive administrative support to the family-owned landscape company. This role involves managing office operations, handling client communications, maintaining records, and assisting with various tasks to ensure efficient business operations.

Responsibilities

• Answer phone calls, respond to emails, and manage correspondence.
• Greet clients and visitors in a professional and friendly manner.
• Schedule appointments, meetings, and site visits.
• Maintain and organize company files, records, and databases.
• Prepare estimates and other documents.
• Coordinate with vendors and subcontractors.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Previous experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of basic bookkeeping and financial procedures.
• Familiarity with the landscaping industry is a plus.