Administrative Assistant, Firm Operations (51618)

Responsibilities

• Manage client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.
• Aid in new client onboarding procedures.
• Manage reception area operations.
• Provide front office coverage (as needed).
• Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.
• Maintain clean and welcoming general office conditions for guests and team members.
• Communicate common office inventory usage and replenishment needs to the Office Manager.
• Assist the Office Manager with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
• Aid with ad-hoc projects (as needed).

Qualifications

• At least 2 years of administrative experience (preferred in professional services environments).
• Tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.
• Able to work in-office based on specific office location.
• A team player with the ability to multi-task and pay strong attention to detail.
• Strong organizational skills, including but not limited to verbal and written communication skills.
• Capable of working overtime (as needed).