Administrative Assistant-FG

Essential Duties and Responsibilities

• Provide general clerical assistance and assist with maintaining files and databases
• Prepare presentations, special reports, memorandums, proposals and correspondence as needed
• Receive office invoices and process them for approval and payment
• Clock management approvals as needed
• Schedule appointments and meetings for supported staff
• Make travel arrangements and prepare expense reports for senior and executive level management
• Administer office wide communication and coordinate office events
• Monitor office equipment and supplies and replenish as needed
• Manage reception and telephone duties, including assisting guests and signing for packages
• Coordinate maintenance of the facility with Building Management
• Coordinate maintenance of office equipment with IS&T and 3rd Party Service Contractors

Required Qualifications

• High school diploma or general education degree (GED)
• One to two years of related experience and/or training
• Ability to handle confidential or sensitive information
• Ability to apply common sense understanding to carry out instructions furnished in written, oral form or via FOR applications
• Proficiency with MS Office and email

Preferred Qualifications

• Associate's degree or equivalent from a two-year college or technical school
• Strong communication and organizational skills
• Comfortable with multi-tasking and working in a demanding environment