Administrative Assistant Federal (Must be US citizen)

About the role

We are recruiting for the position of Administrative Assistant. The Senior Administrative Assistant will provide daily administrative and clerical support to senior officials within the FAA. Must be a U.S. citizen. The role requires the ability to multi‑task and assist multiple team leaders simultaneously.

Responsibilities

• Perform word processing, spreadsheet management, and conduct advanced internet research.
• Review and disseminate memoranda to staff; conduct document control for routing; prepare purchase requests.
• Review draft policies, standard operating procedures, and memoranda for grammar and format.
• Coordinate travel and submit data into a travel system; compile equipment requirements for office staff (e.g., laptops, printers, monitors).
• Perform data entry and manage affiliated paperwork.
• Communicate daily via phone and email.
• Assist with individual administrative and data analysis projects as needed.
• Create and analyze written documents for dissemination to leadership.
• Compile information for inquiries and reports.
• Develop and maintain tracking tools used for reporting data.
• Other duties as assigned.

Qualifications

• Education: High School Diploma.
• Experience: 2–4 years of professional and/or administrative experience in an office environment. Training on client‑specific systems will be provided. Prior work in a scientific research environment for a large Federal agency and a solid knowledge of business administration is desired.

Skills

• Excellent verbal and written communication skills.
• Advanced computer skills for internet research and data entry.
• Proficient use of Microsoft Word, Excel, and Outlook.
• Detail‑oriented, problem‑solver with a professional and courteous demeanor.
• Ability to work independently or as part of a team with minimal supervision once trained.
• Outgoing and positive attitude toward helping others.