Administrative Assistant - Education

About the role

With direct supervision, provides secretarial services and supportive reception services to the Department of Education.

Responsibilities

• Prints and assembles all completed IEPs and sends to parents.
• Provides proper documentation/mailings to LSS, various agencies, attorneys, and parents/guardians.
• Provides administrative support for teaching staff during progress and interim report development.
• Functions as the central location for incoming/outgoing phone calls and appropriate documentation of visitors on campus.
• Documents and maintains daily student and staff attendance records.
• Generates monthly, weekly, and daily attendance recordation sheets in a computer software program.
• Facilitates the proper response and maintains communication during student and school emergencies such as: fire drills, lockdowns, and medical emergencies.
• Provides clerical services to the Director of Education, reception services to the front office of Newcomer Building, and administrative support for staff and summer ESY programs.
• Responsible for reasonable routine maintenance and functioning of office equipment and student file management.
• Maintains the education office supply cabinet.
• Does filing of student records to the Service and Information Coordinator.
• Prepares and delivers morning announcements via intercom system or email.
• Provides administrative support for transportation problems that arise during normal school days.
• Performs additional duties as assigned.

Requirements

• Advanced knowledge of typing/transcription, word processing, database operation, document filing methods, record keeping, and use and maintenance of office machines and equipment.
• Advanced knowledge of interpersonal communication and organizational strategies.
• Minimum of five years of experience as an administrative assistant or related position.
• General knowledge of record keeping, bookkeeping, and Microsoft Excel.
• Ability to organize and prioritize multiple tasks.
• Ability to function in a confidential manner.

Equipment Used

• Computer
• Keyboard
• Multiline telephone
• Copy machine
• Printer
• Fax machine

Work Environment

Standard office conditions with overhead fluorescent lighting, 70-80 degree air temperature.

Schedule

40 daytime hours Monday through Friday. Thirty-minute daily unpaid lunch; flextime scheduling is possible. This position follows a twelve-month work schedule.