Administrative Assistant- Economic Development

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to parse the posting. Content: - NOTICE TO APPLICANT: closing date, etc. That's metadata; we can fold into short p or drop. Not a heading. - Job Description PURPOSE SUMMARY: Plan, organize, coordinate, and perform a wide variety of complex and confidential administrative functions in support of the assigned department. - Essential Duties: list bullet points. - Financial and Budget Management: bullet points. - Procurement and Resource Coordination: bullet points. - Communication and Customer Service: bullet points. - Records and Program Support: bullet points. - Qualifications. ADDITIONAL DUTIES. Other duties as assigned. - Education: High school diploma or equivalent. - Experience: Five (5) years of increasingly responsible administrative, accounting, budgeting, or support services experience is required. Bi-lingual (English/Spanish) preferred. - Education/Experience substitution: In accordance with County Policy. No substitution for required education. - Licenses/Certifications: Valid drivers license. Must maintain a valid drivers license and an acceptable driving record in accordance with County policy. Must obtain Notary certification within six (6) months of hire. - Other (e.g., post-offer medical exam, polygraph, background check, drivers license record, etc.): Must pass pre-employment background check and driving record check. Must pass pre-employment credit check. - Knowledge Of KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION: list. - Compensation Range $21.16 - $31.74 Salary/Compensation: $21.16 - $31.74 per hour recblid mmvlyx8exyanvk8qk8q6ei5jtmtfmqs2r We need to map to sections. About the role: Could be purpose summary. So

About the role

with

Plan, organize, coordinate, and perform a wide variety of complex and confidential administrative functions in support of the assigned department.

Responsibilities: combine essential duties, financial and budget management, procurement, communication, records and program support. Could be a single list of duties. Use

• for each bullet. Requirements: maybe education, experience, licenses/certifications, other checks. Could be a list. Qualifications: maybe knowledge, skills, abilities. Could be list. Skills: maybe computer operation, writing, judgment, etc. Could be list. Benefits: not mentioned. So omit. Pay: compensation range given. So include

  Pay

  with

  $21.16 - $31.74 per hour

  Schedule: not mentioned. Omit. We must not repeat job title as heading. Not needed. We must not include Job ID etc. We can drop. We must not include boilerplate like notice to applicant? Could fold into short p? The instruction: "fold minor metadata into a short

  or drop it." So we could include a short p for notice? But it's not required. Probably better to drop it. We must preserve all substantive information. So we need to include all duties, qualifications, etc. Let's extract duties bullet points: From Essential Duties: - Compose correspondence, reports, spreadsheets, requisitions, and documents for supervisor signature. - Maintain accurate records and files; examine reports, responses, legislation, or other materials to determine required actions or additional information needed. - Coordinate logistics for meetings and represent the department at meetings, as directed. - Comply with all department and county policies and procedures. - Assist with planning, coordinating, and supporting department-sponsored events, including scheduling, logistics, vendor communication, and on-site support as needed. Financial and Budget Management: - Prepare, analyze, and maintain the department budget. - Serve as a point of contact on department budget matters. - Review, examine, and analyze accounting records of the department or vendors to verify accuracy and identify discrepancies. - Assist with timely processing of invoices for projects and services. - Perform timekeeping responsibilities, if assigned. Procurement and Resource Coordination: - Fulfill requests for office supplies, equipment, and materials. - Develop written protocols to address operational issues such as cash handling, purchasing, and equipment repairs. Communication and Customer Service: - Communicate and respond to inquiries in verbal and written form. - Handle requests for information related to assigned responsibilities. Records and Program Support: - Apply knowledge of county objectives and policies; prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for assigned meetings. - Assist with internal administration of departmental grants and grant programs, serve as administrative support for department grant managers, as assigned. - Assist with oversight on professional services agreements, ensure invoices are paid out in a timely manner, review monthly submission reports, provide recommendations and feedback on reporting to professional services program managers. - Route project agreements for signature, follow up with departments as needed, and confirm full execution of documents. Qualifications: ADDITIONAL DUTIES. Other duties as assigned. (maybe just a note) Education: High school diploma or equivalent. Experience: Five (5) years of increasingly responsible administrative, accounting, budgeting, or support services experience is required. Bi-lingual (English/Spanish) preferred. Education/Experience substitution: In accordance with County Policy. No substitution for required education. Licenses/Certifications: Valid drivers license. Must maintain a valid drivers license and an acceptable driving record in accordance with County policy. Must obtain Notary certification within six (6) months of hire. Other: Must pass pre-employment background check and driving record check. Must pass pre-employment credit check. Knowledge, Skills, and Abilities: Knowledge: - Office procedures and practices, administrative techniques and organizational skills. - Filing and record keeping systems. - Inventory control procedures. - Principles and procedures of budget preparation, control, financial record keeping and reporting. - Basic accounting principles and practices. Skill: - Computer operation including word processing, creation and management of spreadsheets and database programs. - Ability to write and edit professional correspondence, internal memos, meeting summaries, and presentations with accuracy and attention to detail. Ability To: - Exercise sound judgment, make appropriate decisions within the scope of assigned authority, and seek guidance when needed. - Draft departmental correspondence, messages, reports, communications following verbal or written instructions. - Handle sensitive and confidential matters and situations. - Establish and maintain effective and cooperative working relationships with others. - Learn and apply County policies, procedures, systems, and administrative processes to perform assigned duties effectively. We need to decide sections. We could have: About the role (purpose summary) Responsibilities (list of duties) Requirements (education, experience, licenses, other checks) Qualifications (knowledge, skills, abilities) maybe combine knowledge and skills. Skills maybe separate? But we have overlapping. The instruction: Prefer a few substantive sections over many thin ones. So we could combine knowledge, skills, abilities into a "Qualifications" section. Or we could have "Requirements" for education/experience/licenses, and "Qualifications" for knowledge/skills/abilities. That seems reasonable. We should not create sections with filler. So we will have:

  About the role

  Plan, organize, coordinate, and perform a wide variety of complex and confidential administrative functions in support of the assigned department.

  Responsibilities

  • Compose correspondence, reports, spreadsheets, requisitions, and documents for supervisor signature.
  • Maintain accurate records and files; examine reports, responses, legislation, or other materials to determine required actions or additional information needed.
  • Coordinate logistics for meetings and represent the department at meetings, as directed.
  • Comply with all department and county policies and procedures.
  • Assist with planning, coordinating, and supporting department-sponsored events, including scheduling, logistics, vendor communication, and on-site support as needed.
  • Prepare, analyze, and maintain the department budget.
  • Serve as a point of contact on department budget matters.
  • Review, examine, and analyze accounting records of the department or vendors to verify accuracy and identify discrepancies.
  • Assist with timely processing of invoices for projects and services.
  • Perform timekeeping responsibilities, if assigned.
  • Fulfill requests for office supplies, equipment, and materials.
  • Develop written protocols to address operational issues such as cash handling, purchasing, and equipment repairs.
  • Communicate and respond to inquiries in verbal and written form.
  • Handle requests for information related to assigned responsibilities.
  • Apply knowledge of county objectives and policies; prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for assigned meetings.
  • Assist with internal administration of departmental grants and grant programs, serve as administrative support for department grant managers, as assigned.
  • Assist with oversight on professional services agreements, ensure invoices are paid out in a timely manner, review monthly submission reports, provide recommendations and feedback on reporting to professional services program managers.
  • Route project agreements for signature, follow up with departments as needed, and confirm full execution of documents.

  Requirements

  • High school diploma or equivalent.
  • Five (5) years of increasingly responsible administrative, accounting, budgeting, or support services experience is required. Bi-lingual (English/Spanish) preferred.
  • Valid driver’s license; must maintain a valid driver’s license and an acceptable driving record per County policy.
  • Must obtain Notary certification within six (6) months of hire.
  • Must pass pre‑employment background check, driving record check, and credit check.

  Qualifications

  • Knowledge of office procedures and practices, administrative techniques and organizational skills; filing and record keeping systems; inventory control procedures; principles and procedures of budget preparation, control, financial record keeping and reporting; basic accounting principles and practices.
  • Skill in computer operation including word processing, creation and management of spreadsheets and database programs; ability to write and edit professional correspondence, internal memos, meeting summaries, and presentations with accuracy and attention to detail.
  • Ability to exercise sound judgment, make appropriate decisions within the scope of assigned authority, and seek guidance when needed; draft departmental correspondence, messages, reports, communications following verbal or written instructions; handle sensitive and confidential matters and situations; establish and maintain effective and cooperative working relationships with others; learn and apply County policies, procedures, systems, and administrative processes to perform assigned duties effectively.

  Pay

  $21.16 - $31.74 per hour

  We should not include Schedule or Benefits. Check for any duplicate content: we included all duties. Ensure we didn't miss any: The "Other duties as assigned" under Qualifications. Could add as a bullet under Responsibilities or Requirements? It's a qualification? It's under Qualifications heading "ADDITIONAL DUTIES. Other duties as assigned." Could add as a bullet under Responsibilities maybe. But it's minor. We could add a bullet under Responsibilities: "Perform other duties as assigned." However the instruction: preserve ALL substantive information. So we should include it. Let's add a bullet under Responsibilities: "Perform other duties as assigned." Also note "Education/Experience substitution. In accordance with County Policy. No substitution for required education." That's a requirement. Could add bullet: "No substitution for required education per County policy." We'll include. Also "Must maintain a valid drivers license and an acceptable driving record in accordance with County policy." Already covered. Now ensure we didn't include any boilerplate like "NOTICE TO APPLICANT". We dropped. Now output only HTML fragment. Let's craft final