Administrative Assistant (Distribution)

About the role

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our team in Jackson, TN just outside Nashville. This person provides administrative support for the Distribution Center.

Responsibilities

• Prepares correspondence, reports, special projects, and related material as requested.
• Collects and prepares information for use in meetings with staff members and clients.
• Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reports.
• Provides technical support to department including working with Facility Services (office moves, maintenance work, etc.), Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).
• Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.
• Works directly with vendors to negotiate purchasing cost for various supplies.
• Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full-meals to large numbers of associates in a safe and orderly manner.

Requirements

• HS Diploma or GED
• 5 years of administrative experience at the executive level
• 6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboard

Preferred Skills

• Strong communication skills
• Microsoft office/excel experience
• Experience working on the Intranet
• Able to multitask

Benefits

A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA. 10 vacation days & 10 sick days accrued annually and 3 personal days. 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more. Encouraged continued education with our tuition reimbursement program. Financial and in-kind opportunities to engage with non-profits in your community. Company match program for United Way donations. Volunteer opportunities and in-kind drives for non-profits throughout the year. Casual Dress Code.

Hiring Salary Range

The hiring salary range for this position is $22.17/hr - $27.48/hr. This range represents the anticipated low and high end of the salary for this position. It will be determined by factors including but not limited to: the applicant’s education, experience, knowledge, skills, and abilities, geographic location, as well as internal equity and alignment with market data.

Additional Information

Perks/Benefits: Encouraged continued education with our tuition reimbursement program. Financial and in-kind opportunities to engage with non-profits in your community. Company match program for United Way donations. Volunteer opportunities and in-kind drives for non-profits throughout the year. Casual Dress Code. The world is reading, and Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information. EOE-Race/Gender/Veterans/Disabled We participate in EVerify.