Administrative Assistant - Department of Medicine Business Office

Job Summary

This position provides administrative and financial support within the Department of Medicine Business Office.

Responsibilities

• Processing accounts payable transactions
• Assisting with the management of departmental accounts
• Serving as a resource for various business office functions
• Supporting the Financial Administrator
• Providing administrative support to departmental leadership
• Serving as a backup for selected payroll and retirement processes
• Aiding the Accounts Payable Supervisor
• Aiding in the development and maintenance of departmental reimbursement procedures and accounts payable policies
• Maintaining appropriate documentation based on established policies and procedures

Administrative Support

• Supporting the Financial Administrator and other business office leadership
• Cross-training in payroll processing and retirement administration procedures
• Assisting with the semi-annual Time Study process
• Representing the Department of Medicine for the annual Community Giving Campaign
• Assisting with general office projects, departmental initiatives, and process improvement efforts
• Preparing correspondence, reports, spreadsheets, and meeting materials
• Maintaining electronic and paper records in compliance with departmental requirements

Cross-Training / Backup Responsibilities

• Assisting with payroll and retirement-related functions during staff absences or peak workload periods
• Performing other related duties as assigned to support the Department of Medicine Business Office

Minimum Qualifications

• Associates Degree or pertinent college level courses and two years of administrative/office management experience
• Will consider equivalent combination of education and experience
• Strong organizational and time-management skills
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and work effectively with faculty, staff, and external contacts

Preferred Qualifications

• Work Days: Monday - Friday daytime hours

Message To Applicants

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays

G3: Pay Range

• $18.75 - $28.40