Administrative Assistant (Confidential)

About the role

Are you ready to play a key role in supporting the programs, events, and services that help strengthen and connect the Corona community every day? The City of Corona’s Community Services Department is seeking a motivated and detail-oriented Administrative Assistant who enjoys supporting meaningful, people-focused work.

In this role, you will provide essential administrative support that helps keep community programs, events, and public services running smoothly. You will manage documents, assist with scheduling, coordinate communications, and provide professional customer service to staff and residents. This position requires someone who can maintain confidentiality, work independently, and thrive in a fast-paced municipal environment. Every task you complete contributes to the department’s ability to deliver high-quality services that enrich the lives of Corona’s residents.

This role is perfect for someone who wants to make a direct impact on their community through strong organizational and administrative skills. You will help ensure that teams have the information, resources, and coordination they need to run recreation programs, youth services, senior activities, and citywide events. Your efforts will support collaboration across divisions and help streamline operations so staff can focus on serving the public. By managing important tasks with accuracy and professionalism, you will play a key part in maintaining the department’s welcoming, service-driven environment.

Requirements

Education & Experience

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Education: High school diploma or GED equivalent
• Experience: Five (5) years of increasingly responsible office administrative or secretarial experience
• Desired Experience: Previous municipal or local government experience

Pay

This position is FLSA Non-Exempt, eligible for overtime compensation.

Benefits

Confidential Employees City Paid Benefits (per City Council Resolution Governing Compensation and Benefits of Non-Represented Confidential Group Employees):

• Retirement: California Public Employees' Retirement System (CalPERS). City does not participate in Social Security; City pays employee's mandatory Medicare contribution. Two retirement formulas based on CalPERS membership status:
  • 2.7% @ 55 (miscellaneous) or 3% @ 50 (safety), single highest year — for employees hired before January 1, 2013 and current CalPERS members with no significant break
  • 2% @ 62 (miscellaneous) or 2.7% @ 57 (safety), three-year average — for those with a significant break or no prior CalPERS/reciprocal membership
  • All employees hired on or after January 1, 2013 subject to PEPRA review
• Annual Leave & Holidays: Annual Leave accrued per Confidential Resolution (biweekly posting). 13 paid holidays (130 hours) per calendar year.
• In Lieu Leave: Executive leave for exempt Confidential Group employees — 80 hours per fiscal year regardless of work schedule.
• Deferred Compensation (457) Plan: Voluntary salary deferrals to Nationwide plan. City matching contribution up to $1,900 per calendar year (quarterly). Tier II employees receive additional $150 per quarter.
• Retired Health Savings: Tier II employees — $250 per quarter deposited into Nationwide Retirement Health Savings Account.
• Bilingual Pay: $322.50 per month for speaking an alternative language in the course of employment.
• Longevity Pay:
  • After 5 years: $1,400 annually
  • After 10 years: $1,600 annually
  • After 15 years: $1,800 annually
  • After 20 years: $2,000 annually
• Medical Insurance: Kaiser and Blue Shield HMO plans; several Anthem Blue Cross PPO plans through CalPERS. City provides Medical Allowance:
  • Base Contribution Rate plus difference up to: $978/month (employee only), $1,956/month (employee + 1), $2,579/month (employee + 2 or more)
  • In lieu option: Cafeteria Plan allocation — $600 (employee + 2+), $400 (employee + 1), $200 (employee only)
• Dental Insurance: HMO and PPO through Delta Dental (premiums paid by employee).
• Vision Insurance: Through Eye Med (premiums paid by employee).
• Flexible Spending Account: Medical reimbursement or dependent care account with pre-tax dollars (offered at hire and open enrollment).
• Disability Insurance: Short-term and long-term provided free to each employee.
• Life Insurance: Term policy equal to 5.5 times annual basic earnings (max $750,000). Retiree policy $50,000 until age 70.
• Employee Assistance and Counseling Program: Comprehensive program for employees and family members.
• Tuition Reimbursement: Up to CSU fee schedule per semester, lifetime maximum $10,000 per employee (for plans approved on/after November 14, 2017).

About the department

The Community Services Department is dedicated to enhancing the quality of life for residents through recreational programs, cultural events, and essential community resources. It offers a wide range of services, including parks and facility maintenance, library services, senior programs, youth activities, and special events that bring the community together. The department also provides educational opportunities, volunteer programs, and assistance resources to support residents of all ages. With a focus on engagement, health, and enrichment, it strives to create a vibrant and connected community.

Community: The City of Corona, located in Riverside County, California, encompasses approximately 40 square miles and has a vibrant, culturally diverse population of approximately 170,000 residents. Residents enjoy a variety of cultural, recreational, and educational opportunities providing a first-rate quality of life. Within an hour's travel, outdoor enthusiasts can access winter activities (snowboarding, skiing) and summer activities (surfing, boating, beaches). Corona's economy is strong with more than 84,000 people working in the city; retail, commercial, housing, and office development continue to expand.

The Organization: The City of Corona is a General Law city operating under a Council-Manager form of government. The City Council consists of a Mayor and four Council Members elected by district to four-year terms; the Mayor is selected by the Council for a one-year term. The City is organized into the following departments: Community Services, City Manager's Office, Economic Development, Finance, Fire, Human Resources, Information Technology, Legal and Risk Management, Police, Planning & Development, Public Works, and Utilities. Oversight is divided between the City Manager and an Assistant City Manager. The total operating budget for Fiscal Year 2026 is $422.7 million with a General Fund operating budget of $231.3 million. The City employs 935 dedicated employees.