Administrative Assistant - Communications

Key Responsibilities

• Provide direct administrative support to the Executive Director of Communications, including calendar management, meeting coordination, and correspondence.
• Serve as the Communications Department's central point of contact, responding to inquiries and routing requests appropriately.
• Aid in the preparation, editing, and distribution of district communications, including press releases, newsletters, social media content, and internal and external messaging.
• Cook up logistics for events, board meetings, and community engagement initiatives.
• Maintain organized records of communications materials, media contacts, and departmental files.
• Support website updates and content management, ensuring timely and accurate information is published.
• Monitor and track media coverage and assist with compiling reports and analytics related to communication efforts.
• Process purchase orders, invoices, and budget-related documentation for the department.
• Afford crisis communication logistics, including coordinating materials and distributing communications as directed.
• Collaborate with schools and departments to support communication needs and ensure alignment with district messaging.
• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.
• Perform other duties as assigned by the Executive Director of Communications.

Qualifications

• A high school diploma or equivalent required; an associate's or bachelor's degree in marketing, communications, business administration, or a related field preferred.
• A minimum of 2–3 years of administrative support experience, preferably in a school district, public sector, or communications environment.
• Experience supporting senior-level administrators or executives preferred.