Administrative Assistant - Commercial Contractor

Responsibilities

• Provide administrative support to the Commercial department, including calendar management and scheduling of appointments/meetings.
• Cook up meeting logistics such as conference room reservations, meeting technology, and catering.
• Aid in the creation of internal/external communications and the production of presentations.
• Coordinate extensive travel itineraries for team members (both domestic and international) utilizing travel management software.
• Process expense reports and reconcile corporate card billing statements.
• Create purchase orders and process invoices for payment.
• Manage contracting processes, including routing and approval of MSA’s, SOW, CDA, etc.
• Greet and interact with incoming guests, escort them to conference rooms, etc.

Requirements

• Bachelor’s degree preferred, but applicable experience may suffice.
• Administrative experience supporting upper management and their direct reports is preferred.
• High proficiency with Microsoft Office Suite (Office, Word, Excel, PowerPoint, Adobe).
• Excellent verbal and written communication skills.
• Demonstrate a high degree of confidentiality with sensitive information.

Qualifications

• System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.
• We help clients get work done more efficiently and economically, without compromising quality.
• System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
• System One is an Equal Opportunity Employer.

Benefits

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Pay

$30/hr - $32/hr

Schedule

Hybrid – onsite and remote

Hospitality

40.0 hours per week