Administrative Assistant - Center for Excellence (Anaconda, MT)

Responsibilities

• Ensure compliance with CFE Performance Standards.
• Assists with monitoring food service subsidies, including deadlines, loss of subsidies, co-payments, and billing.
• Assists with billing processes, such as attendance, meal counts, and documentation.
• Tracks and monitors vehicle maintenance.
• Checks in/out of company vehicles and travel cell phones.
• Maintains staff emergency phone tree.
• Affixes to center maintenance needs, completing help desk tickets, scheduling, and following up with vendors.
• Ensures weekly completion of purchase orders.
• Affixes to monthly CFE newsletter, as assigned.
• Coordinates supply orders for center.
• Updates inventory records.
• Receives mail and deliveries and directs to appropriate person.
• Type memos, correspondence/letters, reports, and other documents upon request.
• Sets up copies, types, files, and replenishes any needed forms.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Operates a multi-extension phone AWARE system to receive incoming phone calls, determine the nature of business, obtain caller's name, message, and direct callers.
• Affixes to center cleaning and organizing, as indicated.
• Maintains confidentiality of records and information on CFE staff, children, and families.
• Attends and participates in mandatory training, in-services, staff meetings, and committees as assigned and noted in AWARE's Employee Handbook.
• Reports to work at scheduled times and maintains good attendance.
• Performs all duties in a timely and professional manner.
• Participates with a positive attitude and behavior in all program activities.
• Performs other duties as assigned.

Requirements

• High School Diploma or HSE is required; Associate Degree, Bachelor's Degree preferred, with a minimum of two years of related clerical/administrative experience.
• Experience working with children aged 0 - 5 and families in an educational setting is helpful.
• Requires knowledge and experience in record keeping.
• Computer literacy including database management, spreadsheet, word processing, internet, email.
• Ability to form professional relationships with a diverse group of people.
• Ability to relate positively to young children, parents, and staff.
• Excellent communication skills, written and verbal.
• Excellent diagnostic and problem-solving skills.
• Ability to organize and effectively handle multiple tasks.
• Knowledge of CFE Performance Standards, philosophy, and mission, desirable.
• Must have a valid Montana driver's license and liability insurance.

Benefits

• Quarterly Financial Bonus Program
• Tuition Advancement Program
• Health Insurance
• Dental/Vision Insurance
• 401(k) with company match
• Life Insurance
• Wellness programs
• Generous paid time off

Pay

AWARE adminstrative assistants earn $17.67 per hour.