Administrative Assistant / Cashroom Manager

JOB DETAILS Job Summary The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements. Key Responsibilities Support new hire onboarding processes, including coordination of required documentation and onboarding materialsEnsure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirementsMonitor employee timecards for accuracy and compliance, escalating discrepancies as neededPrepare and submit weekly payroll reporting in accordance with company timelinesMaintain accurate administrative records, documentation, and required postingsOversee daily cash room operations to ensure accurate handling, processing, and security of fundsEnsure compliance with all company cash handling policies, procedures, and audit requirementsMonitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolvedMaintain accurate cash records and reporting documentationEnsure proper controls are in place for cash access, transactions, and secure storageCoordinate with management, front-end, and operational teams to support administrative and financial processesIdentify risks, inconsistencies, or compliance gaps and escalate or implement corrective actionsMaintain organization, security, and cleanliness of both administrative and cash handling areas Qualifications Previous experience in administrative, payroll, cash handling, or financial operationsStrong understanding of documentation accuracy, compliance, and cash control proceduresAbility to manage multiple responsibilities across administrative and financial functionsHigh level of attention to detail and accuracyStrong organizational, analytical, and problem-solving skillsBasic proficiency in Microsoft Office (Excel, Outlook, etc.) Preferred Qualifications Experience with onboarding, I-9 processing, payroll, and cash handling operationsFamiliarity with audit standards and internal controlsExperience in retail, warehouse, or high-volume operational environments Work Environment / Expectations Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines. Benefits & Perks Medical, Dental, and Vision Insurance Coverage401(k) Retirement Plan with Employer MatchPaid Time Off (PTO) in accordance with company policySix (6) Paid Company HolidaysTuition Reimbursement Program (subject to eligibility and plan guidelines)Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)Competitive and Comprehensive Benefits Package Designed to Support You and Your FamilyAll benefits are subject to eligibility requirements and plan terms Job Ref #: 8637f5a2-b383-4e58-9586-2a0ee8fb2393 Date Posted: 2024-11-06