Administrative Assistant (Bilingual English/Korean)

About the Role

We are seeking a highly organized and proactive Administrative Assistant to provide primary support to both the CEO and COO. This role requires exceptional attention to detail, strong communication skills in both English and Korean, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate has a minimum of 2 years of administrative experience supporting senior leaders in a corporate setting and thrives on anticipating needs, solving problems, and ensuring seamless day-to-day operations.

This is a full-time, in-office position based in Plano, Texas, working Monday through Friday from 9:00 AM to 6:00 PM. The position offers occasional remote flexibility if the business needs allow.

Successful Candidates Are

• Highly professional and service-oriented
• Dependable, reliable, and punctual
• Proactive and resourceful in solving problems
• Comfortable managing shifting priorities and competing deadlines
• Trusted with confidential business information
• Skilled at building relationships across all levels of the organization
• Able to anticipate executive needs before they arise

Responsibilities

• Manage Microsoft Outlook calendars, scheduling meetings, appointments, and executive commitments
• Coordinate domestic and international travel arrangements, with corporate traveler account support including flights, hotels, ground transportation, and car rentals
• Prepare detailed travel itineraries and ensure all logistics are executed smoothly
• Screen and prioritize communications, correspondence, and meeting requests
• Handle confidential and sensitive information with the highest degree of discretion and professionalism
• Prepare meeting agendas and track follow-up actions when needed
• Maintain organized filing systems
• Track and submit expense reports
• Basic office administrative support for CEO and COO
• Support special projects and strategic initiatives as assigned by the CEO or COO
• Partner with Office Operations Coordinator to maintain executive office spaces, meeting rooms, and hospitality needs
• Coordinate ordering and management of executive office supplies and materials
• Assist with visitor coordination and executive-level meetings hosted onsite
• Coordinate with Events Coordinator and/or Human Resources on employee engagement initiatives on executive-sponsored programs
• Assist coordinating executive calendar for events such as Coffee Chats with the CEO, town halls, leadership forums, and similar activities
• Collaborate with other departments to engage and learn about agency operations

Qualifications

• Fully bilingual in English and Korean, with excellent verbal and written communication skills in both languages
• Associate's or bachelor's degree in business administration or completed certification as an administrative professional preferred
• Minimum of 2 years of administrative experience supporting senior leadership in a corporate environment
• Demonstrated experience managing calendars, travel, meetings, and confidential information
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. PowerPoint a plus
• Must have experience developing corporate communication with proper formatting: email and other professional documents. Presentation decks a plus
• Exceptional organizational, prioritization, and time-management skills
• Ability to work independently while maintaining a high level of professionalism and discretion
• Strong attention to detail and commitment to quality
• Able to work full-time, Monday – Friday, 9:00am – 6:00pm onsite at the Plano, Texas location