Administrative Assistant, Bethany & Rockwell Plaza YMCAs

Accounting/Bookkeeping

• Make bank deposits daily.
• Post receipts by account daily.
• Track income using the daily cash report.
• Code all accounts receivable for payment.
• Resolve all issues related to returned checks and late or overdue payments.

Clerical

• Have full knowledge of all basic office procedures and equipment.
• Manage all incoming and outgoing mail and postal services to include bulk mailing and postage meter.
• Order, purchase, restock and inventory office and maintenance supplies.
• Aid Executive Director and Program Directors as requested.

Payroll

• Check time sheets for all required information.
• Audit time sheets after Program Director has completed them.
• Secure signature of Executive Director on every time sheet.
• Organize time sheets for Human Resources Department.
• Organize payroll for distribution on payday.

Personnel

• Assist with proper documentation of new hire/rehire personnel and submit to Human Resources Department in a timely manner.
• Keep up-to-date records of vacation, sick leave and personal leave for full-time staff.
• Keep all personnel records up-to-date and securely filed.
• Develop meaningful and sustainable relationships with members, donors and volunteers.

Advisory Council

• Serve as recorder at all Council meetings and other committee meetings as requested.
• Correspond with Council regarding meetings, dates, and agendas.
• Keep accurate attendance records and contact information for all members of the Council.
• Prepare information packets and other support materials for every Council meeting.
• Plan, purchase and set up meals and supplies for every Council meeting.

Scholarships

• Review all applications for assistance, assuring that each is complete.
• Notify scholarship recipients.
• Keep up-to-date records for all recipients.

Fund Raising

• Keep accurate and up-to-date records of contributions.
• Send monthly invoices, or as requested by donor.
• Attend all campaign meetings and other meetings as requested.
• Correspond with campaign volunteers regarding meetings and campaign updates.
• Complete weekly campaign reports and submit to the Financial Development Department.

Requirements

• Must be PR/CPR, AED, O2, and First Aid certified.
• (Training provided by the Y, if needed)
• Must be skilled in Microsoft Word, Excel, Publisher and PowerPoint.
• Must be able to work quickly, independently and without supervision.
• Must have the ability to lift 30 pounds.
• Experience in creating correspondence and documentation for payroll preferred.
• Experience in documentation for fund raising preferred.
• Excellent interpersonal skills, good verbal and written skills.
• Team player with strong organizational and multi-tasking skills.

Salary Description

$12.00 - $16.00 per hour