Administrative Assistant, AVP Research & Scholarship

Duties and Responsibilities

• Manage complex calendars, scheduling, and coordination of meetings, appointments, and events.
• Prepare correspondence, agendas, presentations, reports, and other official documents.
• Cook up logistics for meetings, workshops, research events, advisory groups, and strategic initiatives.
• Maintain confidential files, records, and sensitive information with discretion and professionalism.
• Coordinate travel arrangements, reimbursements, and procurement activities in accordance with university policies.
• Aid in the preparation and organization of materials related to research initiatives, funding opportunities, and institutional reporting.
• Track deadlines, action items, and follow-up activities related to strategic projects and initiatives.
• Maintain organized electronic and physical filing systems.
• Monitor and prioritize incoming communications and respond appropriately on behalf of the AVP when necessary.
• Aid in drafting and distributing communications, announcements, and informational materials.
• Provide excellent customer service and professional support to internal and external constituents.
• Aid in data collection, organization, and preparation of reports related to research activities and institutional initiatives, including research-related metrics and surveys.
• Maintain accurate records, spreadsheets, and databases as needed.

Qualifications

• Demonstrated experience providing administrative or executive support in a professional office environment.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and standard office technologies.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.