Administrative Assistant - Attendance

Full-time, 190-day position at Ator Elementary reporting to the Principal.

About the role

Keeps an accurate count of students enrolled at all times by maintaining State-mandated student attendance records and reports.

Responsibilities

• Takes attendance each hour throughout the day
• Establishes, maintains, and processes student records
• Keeps daily student enrollment count
• Tracks new student enrollment, withdrawals, and no-show list
• Assists with new student enrollment and processes student withdrawals
• Confirms student absences with parents
• Requests and sends student cumulative and confidential records
• Runs quarterly reports and sends them to the Office of the Superintendent
• Assists the principal with accreditation reports
• Verifies and collates all intra- and inter-school transfer information
• Performs first aid and assists with dispensing medication when the nurse is unavailable
• Greets and assists visitors, students, and teachers in a polite and efficient manner
• Politely answers the telephone and takes appropriate messages
• Receives and announces after-school instructions, and writes bus passes for students
• Assists in scheduling parent/teacher conferences
• Compiles reports including Quarterly Reporting and Accreditation reports
• Assembles packets for the beginning of the year enrollment
• Requests records on new students and mails out records on withdrawn students
• Sorts incoming mail and distributes it to appropriate teachers and staff
• Sends all 5th-grade confidential records to the 6th Grade Center at the end of the year
• Develops cooperative and functional relationships with district staff and the public
• Maintains consistent and punctual attendance
• Ensures job responsibilities are met competently and within established deadlines
• Assists with special projects
• Performs other duties as assigned by the administrator

Requirements

• High School Diploma or equivalent
• One (1) year of experience in a closely related field preferred
• Computer literate
• Ability to follow all district policies and procedures
• Ability to work independently, displaying initiative and enthusiasm for tasks
• Strong communication skills, both orally and in writing, with faculty, staff, team members, and administrators
• Ability to work without supervision and as a team player
• Ability to document records accurately
• Ability to manage confidential information in a manner that respects students, families, and employees
• Ability to listen effectively
• Ability to read and interpret general written instructions in English
• Ability to perform basic math functions such as addition and subtraction
• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to define problems, collect data, establish facts, and draw valid conclusions

Physical demands

• Regularly required to talk or hear
• Regularly required to sit for long periods of time, stand, and walk

Work environment

Typical office environment. The noise level is usually quiet.