Administrative Assistant, Athletics & Recreation Department

About the role

The Administrative Assistant, Athletics & Recreation supports the Assistant Vice President & Director, Athletics, and department staff. This role involves executive and staff support, calendar and meeting management, department communication, cross-department liaison, facilities and equipment management, event coordination, and internal business operations.

Responsibilities

• Provide reliable clerical and administrative support to the Assistant Vice President/Director of Athletics and the department staff.
• Schedule meetings and manage calendars for the Assistant Vice President/Director of Athletics.
• Cook up and distribute official meeting minutes to department staff accurately and efficiently.
• Coordinate and reserve meeting spaces for employees using the EMS scheduling system.
• Answer and route incoming phone calls, sort and distribute mail, and interact professionally to address the daily needs of staff, faculty, students, and visitors.
• Partner daily with critical campus departments, including Human Resources, Accounts Payable, Purchasing, the Bursar (submitting deposits), Admissions (coordinating vehicle requests), and Public Safety.
• Submit and follow up on work orders with Facilities Management/Physical Plant. Manage the distribution and retrieval of Post Center keys, update office nameplates/mailbox names, and coordinate necessary repairs for office equipment.
• Plan and execute departmental events by scheduling venues, coordinating setups, and managing catering requests directly with Sodexo. Assist internal and external groups with hospitality room or classroom setups and equipment needs.
• Manage all team and individual travel logistics in direct partnership with Christopherson Business Travel.
• Order and maintain office supplies for staff. Provide targeted administrative support to the Athletic Training Department during summer operations, including handling mail, calls, and supplies.
• Maintain strict confidentiality when handling all department records, correspondence, and sensitive information.

Qualifications and Skills

• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail.
• Knowledge of computer software applications.
• Some college coursework or an associate degree preferred.
• Previous administrative experience preferred.

Benefits

To learn more about our employee benefits, please click here.

Pay

The hourly pay range for this position is $23.50 - $32.00 per hour. Endicott College considers factors such as (but not limited to) job responsibilities, relevant experience, skills, internal equity, and external market data when determining pay. The final hourly rate is determined by the Human Resources Office based on these factors. This range reflects base pay only and does not include benefits or other compensation.