Administrative Assistant

Statement of Duties

• Provides administrative support to three crisis centers, one college satellite campus office and the SES Director as directed.
• Types reports, correspondence, meeting notices, rosters, surveys, handbooks, and other documents generated from the SES Department.
• Responsible for proofreading and revising final products for corrections and quality assurance.
• Develops and maintains database files as required.
• Keeps all Association data up to date; files must be maintained accurately.
• Maintains program’s expenditures and submits electronic purchase orders for approval.
• Takes and maintains accurate and accessible minutes of program meetings and program policies, producing documents promptly after meetings.
• Answers telephones, screens calls, and takes messages for program and Director; provides backup material to the Director for response to inquiries.
• Takes dictation by hand and/or transcribes notes as appropriate.
• Arranges meetings; provides room set-up, refreshments as required, takes minutes, provides sign-in sheets, produces drafts and final documents.
• Reviews and categorizes mail.
• Organizes information required for routine responses and develops draft correspondence for Senior Director’s review and approval.
• Develops and maintains client profiles and performance records.
• Provides crisis intervention on the 24-hour hotline and hospital accompaniment services to survivors of sexual assault as requested by law enforcement and/or forensic nurse.

Minimum Qualifications

• Education: AA degree, or equivalent of two (2) years of higher education.
• Experience: Two (2) years’ administrative assistant, word processing and/or secretarial experience; experience in non-profit organization helpful.
• Personal qualities: Highly organized; dependable; sound judgment; mature; flexible; ability to adapt. Ability to work independently.
• Able to type 50 words per minute.
• Computer literate. Proficiency in Microsoft Office.
• Must have valid CA driver’s license and auto insurance.

Location

3711 Long Beach Blvd, Long Beach, CA 90807

Salary

$22-24

This is not a remote position.