Administrative Assistant

About the role

As a Administrative Assistant, your responsibilities will include:

• Maintaining equipment maintenance records, service histories, and work order documentation
• Creating, tracking, and closing work orders in a timely manner
• Aiding with scheduling preventative maintenance and equipment repairs
• Collaborating with technicians and supervisors to ensure accurate completion of maintenance records
• Tracking equipment status, availability, and out-of-service units
• Preparing reports related to equipment performance, maintenance activities, and downtime trends
• Managing parts orders, inventory tracking, and vendor communications
• Organizing and maintaining digital and physical filing systems
• Aiding with billing, invoicing, and data entry activities
• Communicating equipment updates to internal departments and customers
• Supporting compliance with company policies, safety standards, and regulatory requirements

Requirements/Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–3 Years Of Administrative Experience Required
• Experience in fleet, maintenance, aviation support, or related industries preferred
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience With Maintenance Management Systems Preferred
• Strong organizational and time management skills
• Ability to multitask and prioritize in a fast-paced environment
• Excellent communication and interpersonal skills
• Strong attention to detail and record-keeping abilities
• Reliable attendance and stable work history required

Pay

Pay Rate: Based on experience

Schedule

Schedule: Full-Time; schedule may vary based on operational needs

Overtime

Overtime: May be required based on business demands