Administrative Assistant

About the role

VECRA VIP will join work in New York state to carry out the day-to-day tasks in support of VECRA and Federal government, State, Public and/or Commercial clients.

VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always: Vigilant, Efficient, Collaborative, Responsive, Accurate.

Responsibilities

• Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards
• Manage staff calendars on a day-to-day basis
• Provide administrative support to format and prepare reports and presentation materials
• Establish and maintain electronic and hard copy files, logs, and tracking systems
• Arrange travel arrangements and prepare related paperwork
• Schedule in-person and virtual meetings and conference calls
• Compile, prioritize and distribute mail
• Maintain inventory of and order supplies as needed
• Answer and route phone calls to appropriate parties
• Other assignments and projects as assigned

Requirements

• A high school diploma (or equivalent)
• Two-years minimum experience working in a professional office setting
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
• The ability to enter data into, and extract data from, electronic databases
• The ability to work independently and on a team with different personalities
• The ability to handle multiple, shifting priorities
• Good organizational skills, including an ability to organize information into reports
• Ability to prioritize multiple assignments
• Strong written and verbal communication skills

Preferred qualifications

• Previous experience working for the New York State agency

Professional Skills

• Exceptional attention to detail and accuracy
• Professional demeanor and customer service orientation
• Ability to work independently and collaboratively
• Strong critical thinking and problem-solving skills
• Ability to exercise sound judgment and maintain confidentiality
• Commitment to diversity, equity, inclusion, and student success

Schedule

• Shift: Day
• Work Hours: 8:00am – 5:00pm
• Schedule: Monday – Friday
• Remote Work Availability: No remote work is available currently
• Onsite Location: Albany, NY

Benefits

• Paid holidays
• Paid time off
• Medical and dental