Administrative Assistant

Work Location: 2225 Enterprise Drive Suite 2511, Westchester, IL 60035

About the role

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Participates in educational activities.
• Maintains confidentiality at all times.
• Enhances communications by consistently displaying excellent customer service skills.
• Performs other related duties as assigned.
• Adheres to high standards of ethical conduct and complies with all applicable laws and regulations, including Solaris Health Code of Conduct and policies.
• Maintains the confidentiality of patients' protected health information in compliance with HIPAA.
• Reports any suspected concerns and/or violations to a supervisor and/or the Compliance Department.
• Completes Annual Compliance Training in a timely manner.

Requirements

• High School Diploma or equivalent required; some college courses and/or Associate’s degree preferred.
• Minimum of 2 years Administrative Assistant experience, preferably in a Healthcare environment.

Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Skill in using computer programs and applications including Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Knowledge of research methods and procedures sufficient to compile data and prepare reports.
• Decision-making and strong problem-solving skills.
• Ability to work independently and manage deadlines.
• Compliance with HIPAA regulations for patient confidentiality.
• Compliance with all health and safety policies of the organization.

Physical Demands

• Carrying: 1-25 lbs. frequently (34% to 66%), 26-50 lbs. occasionally (2% to 33%).
• Pushing/Pulling: 1-25 lbs. seldom (up to 2%), 100+ lbs. seldom (up to 2%).
• Lifting: Floor to Chest, 1-25 lbs. occasional (2% to 33%), 26-50 lbs. seldom (up to 2%); Floor to Waist, 1-25 lbs. occasional (2% to 33%), 26-50 lbs. seldom (up to 2%).

Pay

Starting range: $20.00 - $25.00 per hour

Schedule

Monday-Friday

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• Pet Insurance
• Health savings account
• Paid sick time
• Paid time off
• Paid holidays
• Profit sharing
• Retirement plan