Administrative Assistant

This position serves as the primary administrative assistant for the National Environmental Mapping and Applications Center (NEMAC) and the STEAM Studio, providing administrative support to the Directors of these two departments in a shared role.

Responsibilities

• Ordering of supplies, deposits, budget management, purchase orders, and check requests (Bulldog Buyways)
• Travel requests and reimbursements
• Manage reconciliation for STEAM and NEMAC staff purchases (P-card, t-card, WEX reconciliation)
• Monitor generic STEAM and NEMAC email accounts and Google Forms (e.g., lumber requests)
• Update NEMAC and STEAM social media and website
• Support event planning, social media campaigns, marketing, or news releases
• Maintain departmental websites, including programmatic content updates

Requirements

This position requires a flexible individual who can meet the needs of two different departments with various missions and support needs. Minimum qualifications include a high school diploma or equivalency, or demonstrated possession of the competencies necessary to perform the work.

• A Bachelor’s Degree and 1-2 years of administrative and office management experience, or
• An Associate’s degree and 3-5 years of administrative and office management experience, or
• A high school diploma and 5+ years of administrative and office management experience
• Experience with office technologies such as Google Suite (Sheets, Calendar, Drive), Microsoft Office, Zoom, and website maintenance
• Strong written and verbal communication skills for internal and external stakeholders
• Experience with invoicing, budget, and fund management
• Ability to multi-task and maintain accuracy in files and information
• Experience in a higher education environment is a plus

Skills

• Proficiency in Google Suite (Sheets, Calendar, Drive)
• Proficiency in Microsoft Office (Word, Excel)
• Zoom and virtual meeting platform operation
• Website maintenance and basic content management
• Strong written communication for diverse audiences (internal staff/faculty and external partners)
• Strong verbal communication and interpersonal skills
• Accurate data entry, file maintenance, and record-keeping

Abilities

• Multi-task effectively across two departments with differing missions and priorities
• Adapt to shifting demands and a flexible work environment
• Maintain a high degree of accuracy under varying workloads
• Communicate professionally with a wide range of stakeholders
• Manage budgets and financial processes with attention to detail
• Work independently and exercise sound judgment with minimal supervision
• Support administrative needs across different organizational cultures simultaneously

Pay

$21.10 hourly

Schedule

• Part-time (20-29 hours/week)
• 2 months (June 15 – August 15)
• Monday – Friday, 8:00 AM – 5:00 PM