Administrative Assistant

About the role

The University of Colorado Colorado Springs (UCCS) is seeking a part-time Front Office Administrative Assistant to join their team. Located in the picturesque city of Colorado Springs, UCCS is dedicated to academic excellence, research, and community engagement.

Responsibilities

• Covering the front desk, which includes greeting and checking in and outpatients/clients
• Answering phone calls
• Scheduling appointments
• Answering questions and directing people to the proper resources
• Collecting patient/client payments, preparing tickets in Electronic Medical Record and providing walkout receipts to patients/clients
• Collecting and entering student immunization records into student information system and assisting with immunization tracking requirements
• File maintenance and purging of inactive charts, including scanning into Electronic Medical Record system
• Other duties as assigned

Requirements

• One (1) year of experience working in a medical office, counseling office or as school setting
• Completion of Medical Administrative Assistant or similar program that includes internship hours from an accredited college, university or non-correspondence trade school, may substitute for experience
• Experience working with Electronic Medical Record
• Experience working in a medical or counseling office setting
• Experience working in a college setting
• Experience working as a medical assistant in a clinical setting
• Intermediate skills to use Microsoft Office Suite (Teams, Words, Excel)
• Experience with student information systems

Qualifications

• Must have one (1) year of experience working in a medical office, counseling office or as school setting
• Completion of Medical Administrative Assistant or similar program that includes internship hours from an accredited college, university or non-correspondence trade school, may substitute for experience
• Experience working with Electronic Medical Record
• Experience working in a medical or counseling office setting
• Experience working in a college setting
• Experience working as a medical assistant in a clinical setting
• Intermediate skills to use Microsoft Office Suite (Teams, Words, Excel)
• Experience with student information systems

Skills

• Intermediate skills to use Microsoft Office Suite (Teams, Words, Excel)

Benefits

• Generous Time Off: 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave
• Comprehensive Medical Plans: Covers preventative care at no cost, including a yearly mental health visit. Affordable dental, vision plans, and competitive prescription drug prices
• Health Savings and Flexible Spending Accounts
• Life and Disability Insurance
• Retirement Options
• Twelve (12) waived credits per academic year for courses at any CU campus
• Wellness Programs

Pay

$20,446.44 - $26,382.50 annually. Compensation will be commensurate upon experience and qualifications.

Schedule

This position is expected to work 20 hours a week. This position is Non-Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Contact Information

To apply, submit your application by August 29, 2026. For further inquiries, contact Sandra Ervin at servin@uccs.edu.