Administrative Assistant
About the role
Located in Savannah, Georgia, this full-time position will provide administrative support to the Marine Extension and Georgia Sea Grant's Marine Education Center and Aquarium, and its Shellfish Research Lab, both located on Skidaway Island (80%). This position will also coordinate aquarium admission desk and lobby operations to ensure positive visitor experiences. This position will also provide assistance in coordinating visiting groups, public program / summer camp registration and support current research and outreach programs as needed.
Responsibilities
Oversee admission desk and public lobby operations, coordinate staff support of admissions desk, ensure excellent visitor service, managing aquarium admissions, answering phones
Invoicing and completing payment requests, record keeping, reporting, archiving, program registration and purchasing One Source, UGAMart, Touchnet and other various UGA systems.
Provide assistance in meeting and coordinating visiting groups, checking residential group in to dormitory housing, public program and summer camp registration and support current research and outreach programs as needed.
Assisting with scheduling events using Destiny.
Requirements
Professional administrative experience (e.g. managing invoices, keeping records, preparing reports, scheduling events, maintaining databases)
High level of professionalism and ability to interact with diverse audiences and team members
Proficiency with Microsoft Office software
Precise attention to detail and ability to follow procedures meticulously
Demonstrate excellent writing, public speaking, communication, inter-personal, time management and organizational skills.
Ability to represent Marine Extension and Georgia Sea Grant at community events and outreach programs
Skills
Lift 40 lbs, work in inclement weather conditions, and in an office setting.
Driving is required.
Is driving a responsibility of this position?
Yes
Benefits
Position Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.0
Minimum Qualifications High school diploma or equivalent and 2 years of related experience
Preferred Qualifications Completion of a bachelor’s degree with 1 year of related professional experience OR an equivalent combination of education, experience, and training.
Physical Demands Lift 40 lbs, work in inclement weather conditions, and in an office setting.
Driving is required.
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)?
No
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.