Administrative Assistant

This is an in-person position and not eligible for remote work.

About the role

The Office of the Vice President for Research and Economic Development advances the University's research, innovation, and economic development mission. They support faculty, staff, and students in securing external funding, conducting impactful research, fostering partnerships, and translating discoveries into solutions that benefit society.

Responsibilities

• Provide comprehensive administrative and operational support to the Office of the Vice President for Research and Development.
• Coordinate travel arrangements (domestic and international).
• Process financial transactions, including travel reimbursements and purchasing card reconciliations.
• Maintain records and schedule meetings.
• Support office operations and assist with events.
• Manage multiple priorities in a fast-paced environment while exercising sound judgment, professionalism, discretion, and independence.

Requirements

• High school diploma or equivalent.
• A minimum of 4 years progressively responsible administrative or office support experience.
• Demonstrated proficiency with Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
• Experience coordinating travel arrangements and processing travel reimbursements.

Preferred Qualifications

• Associate's degree or higher.
• Experience working in higher education, research administration, finance, or a related administrative environment.
• Familiarity with SUNY and/or Research Foundation financial and travel policies.
• Experience using enterprise financial, procurement, travel, or records management systems.
• Demonstrated ability to manage multiple priorities and meet deadlines with a high degree of accuracy and attention to detail.

Pay

Salary Range: $45,000 – $55,000 (dependent on experience).

This position is not eligible for visa sponsorship.