Administrative Assistant

Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school, and community-based mental health services. Working at Stellher means joining a team dedicated to making a positive and healthy difference in the lives of the clients we serve. At Stellher, Human Services is more than just our name—it’s who we are. We believe in treating both clients and employees with dignity, respect, and compassion. Our strength comes from the unique talents and gifts of our people, and we work together to support one another and the communities we serve.

Responsibilities

• Greet clients and handle receptionist duties, including a multi-line phone system
• Schedule appointments and process intake paperwork
• Collect payments and send reminders
• Perform data entry and manage client files for accuracy
• Handle general office duties like filing, scanning, faxing, and correspondence
• Process outgoing mail and keep common areas organized
• Ensure compliance with HIPAA, mandated reporting, and data privacy regulations
• Support both clients and coworkers with dignity and respect
• Assist with other duties as needed to keep the office flowing

Requirements

• High school diploma required; associate’s degree or vocational training preferred
• 2+ years in an administrative role (experience with electronic health records is a plus)
• Strong customer service and interpersonal skills
• Proficiency in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Knowledge of HIPAA privacy rules
• Ability to work independently and as part of a team
• Familiarity with clerical systems such as filing and recordkeeping

Benefits

• 401(k) with employer match
• Paid holidays
• Sick leave
• Employee Assistance Program (EAP)
• A supportive, mission-driven team culture

Pay

$17.00 - $19.00 / Hourly

Schedule

First (Day) shift, part-time with potential to grow into a full-time role

Location: On-site in postal code 56601