Administrative Assistant

Join our team at Stellher Human Services in making a positive difference in the lives of children and families. Stellher is a progressive mental health agency with a long history of providing excellent mental health services through home, school, and community-based programs.

About the role

We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis, with the potential to grow into a full-time role. In this position, you will play an important part in creating a welcoming and supportive environment for clients while helping keep daily office operations running smoothly.

Responsibilities

• Greet clients and provide excellent customer service
• Answer a multi-line phone system and schedule appointments
• Process intake paperwork and client payments
• Make appointment reminder calls
• Perform data entry and maintain accurate client records
• File, scan, fax, and prepare correspondence
• Audit client forms and files for completeness and accuracy
• Process outgoing mail
• Help maintain a clean and organized office environment
• Work collaboratively with coworkers to support the mission of the organization
• Ensure compliance with HIPAA, mandated reporting requirements, and privacy laws

Requirements

• High school diploma or equivalent required
• Associate degree or vocational training preferred
• At least two years of administrative experience
• Strong customer service and interpersonal skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office and general office software
• Ability to work independently and manage multiple tasks
• Understanding of filing, recordkeeping, and office procedures

Physical Requirements

• Ability to sit for extended periods while working at a desk or computer
• Ability to lift up to 15 pounds occasionally
• Ability to move throughout the office as needed

Benefits

• Opportunity to gain experience and grow within the organization
• Potential for additional hours or future full-time opportunities
• Meaningful work that supports clients and the community
• Friendly, team-oriented environment
• Chance to make a difference every day

Pay

$17.00 - $19.00 per hour depending on experience