Administrative Assistant

About the role

The Indiana Department of Transportation (INDOT) offers a dynamic workplace serving Indiana citizens, improving quality of life, and enhancing economic opportunity. INDOT provides innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and advanced material uses.

Responsibilities

• Provides a wide range of administrative assistance to a department or division of a state agency.
• Liaises between program or department administration, state agencies, and interested parties.
• Researches and prepares various reports for supervisor.
• Processes correspondence and communicates with the public or other agency representatives.
• Coordinates clerical and administrative functions.

Requirements

• A High School Diploma or equivalent.
• At least 3 years of full-time experience in administrative support, bookkeeping, office management, or related fields.
• Working knowledge of office administrative functions, research techniques, and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
• Ability to coordinate the work of the section staff.
• Ability to maintain cooperative work relationships.

Qualifications

• General knowledge of office administrative functions, theories, and principles.
• Working knowledge of functions of other departments and agencies and their impact on the department.
• Ability to perform essential functions with or without reasonable accommodation.

Skills

• Microsoft Office Suite proficiency (Word, Excel, Outlook).
• Research and report preparation skills.
• Communication and organizational skills.
• Coordination and project management abilities.

Benefits

• Comprehensive medical, vision, and dental plans.
• Wellness Rewards Program.
• Health Savings Account (HSA) with employer match.
• 457(b) deferred compensation account.
• Two fully-funded pension plans.
• Leave policies covering various needs.
• Group life insurance.
• Free parking for most positions.
• Free LinkedIn Learning access.
• Equal employment opportunity policy.