Administrative Assistant

About the role

Pendleton Correctional Facility is a maximum-security facility in Pendleton, Indiana, housing incarcerated adult males. It also operates a minimum-security dormitory. The facility supports modern correctional operations through updated housing units and medical areas. Incarcerated individuals can participate in educational programs, GED preparation, literacy courses, substance abuse treatment, parenting courses, and vocational training in auto body repair and printing. Staff emphasize safety, accountability, and skill development.

Responsibilities

• Provides a wide range of administrative assistance to a department or division of a state agency.
• Acts as liaison between program or department administration, state agencies, and interested parties.
• Researches and prepares various reports for supervisor.
• Prepares and processes correspondence and verbally communicates with the public or other agency representatives.
• Directs incoming correspondence to the appropriate individual.
• Reviews and inspects incoming documents for accuracy, completeness, and compliance with applicable rules and regulations.
• Obtains necessary approvals if needed.
• Provides technical guidance and composes manuals for agency personnel.
• Captures and coordinates clerical and administrative functions.

Requirements

• General knowledge of office administrative functions, theories, and principles.
• Working knowledge of research techniques and report composition.
• Working knowledge of functions of other departments and agencies and their impact on the department.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
• Ability to coordinate the work of the section staff.
• Ability to maintain cooperative work relationships.

Qualifications

• A High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
• No degree is required.

Skills

• General knowledge of office administrative functions.
• Working knowledge of research techniques and report composition.
• Working knowledge of functions of other departments and agencies.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
• Ability to coordinate the work of the section staff.

Benefits

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
• Health savings account, which includes bi-weekly state contribution.
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match.
• Two (2) fully-funded pension plan options.
• A robust, comprehensive program of leave policies covering a variety of employee needs.
• Education Reimbursement Program.
• Group life insurance.
• Free Parking for most positions.
• Free LinkedIn Learning access.

Pay

The salary for this position traditionally starts at $31,668.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Schedule

N/A