Administrative Assistant

About the role

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”.

Responsibilities

• Assist with confidential matters both in business endeavors and personal support as directed.
• Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US.
• Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation.
• Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed.
• Screen incoming calls, correspondence and responds independently when possible.
• Perform both personal and business special projects as assigned.
• Frequently handles calls from/contacts with confused and upset people, patience and tact is required.
• Maintain an extremely high level of confidentiality.
• Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries.
• Perform other duties as assigned.

Requirements

• Associates or Bachelor’s degree highly desired; will accept any combination of education, experience and training that provides the required knowledge, skills and abilities.
• 5 to 10 years of experience as an executive/personal administrative assistant.
• Must have a valid Oregon driver’s license and meet the insurability requirements of the company.

Skills

• Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken.
• Excellent proofreading, grammar skills, and project management.

Schedule

Monday – Friday, 8 am - 5 pm