Administrative Assistant

Responsibilities

• Maintain the highest standards of accuracy, discretion, and confidentiality
• Record applications/resumes in systems and in applicant log
• Post federal/state compliance posters and internal job postings throughout the facilities
• Perform background and reference checks
• Cook up with local and out of state lab facilities to schedule pre-employment testing
• Prepare employment related documents such as new hire and benefit packets, employee folders, etc.
• Aid with employee engagement initiatives, recognition programs and company events
• Conduct MVRs and maintain all employee driving records through DMV Lens Program
• Maintain Employment Eligibility Verification (I-9) forms and notify employees of upcoming documentation expiration dates
• Report new hires to NYS and E-Verify
• Order and maintain HR department supplies
• Perform general off duties; scanning, filing, copying and data entry
• Collaborate with supervisor on updates, changes and/or issues that may need addressing
• Maintain leave of absence reports
• Aid with HR projects and special events
• Perform other tasks as assigned

Requirements

• Excellent communication, written and interpersonal skills
• Strong organizational and time management skills
• Ability to multi-task and work effectively with a high level of accuracy and attention to detail
• Familiarity with online meeting platforms (Teams, Zoom, etc.)
• Active listening with discretion, confidentiality, and empathy always
• Ability to collaborate professionally at all levels of organization
• Self-motivated with the ability to work independently and within a team

Qualifications

• Associate Degree in Business Administration or related field
• Experience/Education: 1-3 years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with HRIS systems a plus