Administrative Assistant

About the role

The administrative assistance position will be responsible for providing comprehensive office support by managing schedules, handling correspondence, scheduling meetings, coordinating events, processing acquisition requests, and performing other clerical tasks to ensure smooth office operations. The position will report to the Manager of Turbine Assembly and Test and will have additional responsibilities of supporting Manager Turbomachinery Product Demand and the TMO Technology Manager.

Responsibilities

• Typing and distributing communications, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Recognizes changing demands and priorities; validates changes with management.
• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Orders, stocks and distributes office supplies.
• Work with Purchase Orders

Requirements

• Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Office Administration: Extensive experience in an administrative position to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams with scheduling and coordinating events.

Qualifications

• High School Diploma or equivalent.
• Experience in an administrative position.

Skills

• Microsoft Office Suite
• Effective communication and interpersonal skills
• Ability to prioritize and manage multiple tasks
• Knowledge of purchasing and acquisition processes

Benefits

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of “essential job functions” as that term is defined by the Americans with Disabilities Act. Summary Pay Range: $55,840.00 - $83,760.00 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. Medical, dental, and vision benefits*Paid time off plan (Vacation, Holidays, Volunteer, etc.)*401(k) savings plans*Health Savings Account (HSA)*Flexible Spending Accounts (FSAs)*Health Lifestyle Programs*Employee Assistance Program*Voluntary Benefits and Employee Discounts*Career Development*Incentive bonus*Disability benefitsLife InsuranceParental leaveAdoption benefitsTuition Reimbursement These benefits also apply to part-time employees This position requires working onsite five days a week. Visa Sponsorship is not available for this position. Posting Dates: August 26, 2026 - September 2, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.