Administrative Assistant

About the Role

An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The AA performs various duties crucial to the management of workflow and business practice, objectively analyzing and evaluating appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, the AA will be part of a team whose contributions highlight critical-thinking skills with project and information management.

Responsibilities

• Supporting lawyers and paralegals
• Managing numerous calendars
• Processing correspondence and mailings
• File management
• Researching, verifying, and composing legal documents
• Managing billing

This is an excellent opportunity for those who excel at managing multiple projects and tasks, are proficient at using software and motivated to learn new software, have acute attention to detail, and enjoy a professional environment.

Qualifications

• 3+ years of corporate law experience
• 2+ years of legal billing experience
• Intellectual property technology experience preferred
• Expert Microsoft Office skills
• Outstanding organizational, interpersonal, and administrative skills
• Attention to detail
• Ability to multi-task
• Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style)
• Excellent proofreading skills
• Excellent communication and telephone skills, with the ability to communicate effectively in a clear and understandable manner
• Ability to interpret and follow written, oral, diagram, or schedule format instructions

Education

Associate degree or equivalent related work experience.

Note: This job description is intended to provide general information about the position and is not an exhaustive list of all job duties nor an employment contract. Responsibilities, duties, and requirements may change at any time with or without notice.