Administrative Assistant

Responsibilities

• Answer, screen, and forward incoming phone calls.
• Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.
• Receive, sort and distribute daily mail/deliveries.
• Order front office supplies and keep inventory levels acceptable based on office needs.
• Update calendars, schedule meetings, and arrange travel and accommodations.
• Continuing Education/Professional Development registration
• Data entry, forms creation, forms completion, and type correspondence.
• Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services.
• Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices.
• General upkeep of front office space, i.e., spot clean and water plants.
• Event coordination, including catering and clean up for various office events.
• Create shipping labels for outgoing packages via FedEx account. Aid in certified mailing.
• Aid in billable project work, as needed.

Requirements

• Ability to maintain confidential information.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office Suite.
• Excellent communication and organizational skills.
• Multitasking and time-management skills.
• Customer service skills and professionalism.
• Experience with event coordination.