Administrative Assistant

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff.
• Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Captures and prepares agendas, amenities, and sets-ups for meetings.
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Typing and word-processing facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Develops and maintains a filing system for facility documents.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
• Orders office and program supplies.

Qualifications

• A High School Diploma or High School Equivalency Diploma.
• Some College preferred.
• At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite.
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.