Administrative Assistant

This position supports the Program Coordinator by performing secretarial, accounts payable, and office-management tasks. Access to confidential information requires high ethical and confidentiality standards.

Responsibilities

• Enter and maintain student data in Synergy Student Information System (SIS) and other databases (SpEd Forms).
• Create and send student tuition billing documents to resident districts.
• Print and mail due-process documents, report cards, progress reports, and other student or program materials.
• Answer and make phone calls.
• Monitor and maintain office-supply inventory.
• Create and maintain student, staff, and program files (paper and electronic).
• Type documents and correspondence.
• Photocopy, scan, and mail program documents.
• Create and send emails for program staff.
• Respond to records requests.
• Review and reconcile purchase orders and pay invoices.
• Act as program PCard administrator; reconcile and code PCard statements for the Program Coordinator and gather receipts for approval.
• Create and post job postings, set up interviews, prepare interview questions, and retain interview documents.
• Create RRSEC New Hire Workflow for all program new hires.
• Provide health-office services to students and administer student medications.
• Monitor food-service safety and compliance.
• Perform other duties as assigned to ensure efficient school operations.

Requirements

• High School diploma or GED (required).
• Two-year post-high school degree in the Administrative field (preferred).
• Three or more years in a related position (preferred).
• Proficiency in dealing with the public, including parents and professionals from member districts.
• Strong clerical skills, attention to detail, and comfort with office equipment and software.
• Effective interpersonal skills.
• Thorough knowledge of standard office practices, procedures, and equipment.
• Thorough knowledge of business English, spelling, and arithmetic.
• Ability to type at a reasonable speed and make arithmetical calculations.
• Ability to meet the public effectively and follow oral/written instructions.
• Ability to operate office equipment, including data and word-processing tools.
• Ability to establish and maintain effective working relationships with associates, students, and the public.

Skills

• Collaborative teamwork.
• Passion and willingness to learn and grow.
• Strong oral and written communication.
• Adaptability to changing needs.
• Solutions-focused problem-solving.
• Desire to work with pre-K–12 students with varying needs.
• Adept at learning and using new technology.
• Ability to work independently.
• Organizational skills to manage multiple projects and prioritize demands.
• Strong coaching and consultation skills.

Physical and Mental Demands

• Ability to hear and understand speech at normal levels.
• Ability to communicate clearly in normal conversation.
• Ability to lift and carry up to 25 pounds.
• Moderate to high stress levels.
• Daily contact with students, teachers, and school staff.
• Regular contact with parents, community members, and outside agency personnel.
• Ability to work with individuals displaying verbally/physically aggressive, self-abusive, or socially undesirable behavior.
• Occasional exposure to outdoor weather, bloodborne pathogens, and personal protective equipment.
• Ability to type and create documents.

Benefits

• Medical, dental, life, and vision insurance.
• Vacation and sick days.

Pay

$26.02 – $27.81 per hour.

Schedule

School-year position plus Extended School Year (ESY) days.