Administrative Assistant

About the role

The Administrative Assistant serves as the first point of contact for parishioners, visitors, and community members. This position provides office support, maintains parish records, assists with parish events and sacramental preparation, and helps ensure the parish office operates smoothly. The Administrative Assistant creates a welcoming, professional, and faith-filled environment for everyone who visits or contacts the parish.

Responsibilities

• Greet and assist parishioners, visitors, and callers in a friendly and professional manner.
• Answer phones, emails, and inquiries, and direct them to the appropriate person or ministry.
• Prepare letters, reports, and parish communications.
• Maintain calendars, files, and office records.
• Register new parishioners and update parish and sacramental records.
• Aid with Mass intentions, donations, appointments, bulletin announcements, and sick-call requests.
• Coordinate baptisms, weddings, funerals, and other parish events.
• Support facility scheduling and approved building use.
• Prepare certificates, meeting materials, and other parish documents.
• Keep office and storage areas organized.
• Support parish staff, clergy, and ministries as needed.
• Perform other duties as assigned.

Qualifications

• A high school diploma is required; college coursework or degree is preferred.
• At least two years of office or administrative experience is preferred.
• Basic knowledge of Microsoft Office (Word, Excel, and PowerPoint) is required.
• Strong organizational and communication skills are essential.
• Ability to manage multiple tasks and maintain confidentiality is necessary.
• A friendly, professional, and service-oriented attitude is required.
• Ability to work independently and as part of a team is important.
• A commitment to the mission and values of the Catholic Church is desired.

Preferred Qualifications

• Experience working in a church or non-profit organization is preferred.
• Practicing Roman Catholic is preferred.

Physical Requirements

• Regular use of a computer, telephone, copier, and other office equipment.
• Ability to sit, stand, walk, speak, and use hands for office tasks.
• Ability to occasionally lift or carry up to 25 pounds.