Administrative Assistant

About the role

We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination.

Responsibilities

• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.
• Receive and direct incoming phone calls with care, ensuring timely and accurate communication.
• Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.
• Enter, update, and maintain records with a high level of accuracy and attention to detail.
• Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.
• Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.
• Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.

Requirements

• Previous experience in an administrative, office support, or receptionist capacity.
• Ability to manage inbound calls courteously and route information effectively.
• Strong data entry skills with consistent accuracy and attention to detail.
• Proficiency with Microsoft Office, including commonly used business applications.
• Comfortable working on-site in an office environment.
• Strong organizational skills and the ability to handle multiple tasks in a timely manner.
• Clear communication skills and a reliable, service-oriented approach to office support.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in company 401(k) plan for hired contract/temporary professionals.

Schedule

Part-time, contract position with an expected duration of at least one month and may extend up to three months based on business needs. On-site work required in New York office.