Administrative Assistant

Responsibilities

• Aid in the coordination of the Vendor Management Program, including setting up vendor profiles and assisting with document collection and oversight tasks.
• Order necessary analysis reports for oversight task completion and maintain the vendor review schedule.
• Prepare various reports for the Board and Management, and perform secondary reviews to ensure accuracy of stock transactions and shareholder information.
• Support shareholder meetings and correspondence, such as mailing stock certificates, dividend checks, and annual meeting notices.
• Coordinate bank meetings, including arranging for bank-provided lunches and managing the logistics of the event.
• Set up and put away computers for meetings, coordinate off-site meeting locations, and perform quarterly follow-ups on dividend checks.
• Maintain and gather various reports on a daily, weekly, monthly, quarterly, and annual basis as directed.
• Operate office equipment and use computers for various applications, such as making copies and answering telephones.

Qualifications

• Bachelor’s degree preferred with over 2 years of administrative experience.
• Proficiency in Microsoft Office Suite and other specialized computer software is preferred.

Skills

• Active Listening
• Speaking
• Reading Comprehension
• Time Management
• Service Orientation
• Written Comprehension
• Information and ideas presented through spoken words and sentences.