Administrative Assistant

Job Type: Full-time

About the role

Receive and welcome customers, vendors, and other visitors. Assist division with general administrative tasks. Confirm appointments, offer information, and direct callers to the appropriate personnel.

Responsibilities

• Project a friendly, uplifting, and professional appearance to all visitors and callers to the Company.
• Perform weekly invoicing to homeowners for all jobs being installed that week.
• Perform administrative tasks to close out jobs including scanning certificates of completions, delivering checks to credit, and funding jobs from Service Finance.
• Apply for permits in all cities where we have upcoming installations.
• Manage the permit process including the registration process that needs done annually.
• Assist with uniforms and attire for existing employees as well as new employees that start with the division.
• Keep records and organize install crew insurance documents as well as lead certification.
• Assist with lunch and other meal orders for individual departments, customer visits, and quarterly update meetings.
• Work with the Entertainment Committee to help organize divisional activities.
• Answer phones, take messages, and direct callers to appropriate person.
• Assist in data entry and other routine duties.
• Maintain organization, safety, and cleanliness of offices.
• Exhibit the highest standard of personal ethics at all times and adhere to all Gunton Corporation policies.
• Perform additional responsibilities assigned by your manager.

Reporting Relationship

Reports to the Customer Support Supervisor

Qualifications

• Previous administrative assistant experience
• Adaptable to daily changing situations
• Experience in a fast-paced environment
• Associate degree in office administration

Benefits

• Paid Vacation
• Insurance (Health, Vision, Dental, Life)
• Flexible Spending Account
• 401(k) & Profit Sharing
• Parental Leave