Administrative Assistant

About Ascend

We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment.

About ODC Opsahl Dawson (ODC)

Founded in 1979 in Longview, WA, ODC has flourished into the award-winning firm we are today. We specialize in Accounting, Tax Preparation, and Bookkeeping with 125+ people across the United States. With 30+ years of proven service, we’re the go-to CPA firm in SW Washington.

The Role

We are seeking an Administrative Assistant I to join our team in Vancouver, WA!

• Perform front desk duties such as greeting clients, answering phones, handling incoming/outgoing packages and mail, scanning and running errands.
• Maintain knowledge of general practices to properly serve clients (ex: billing policy minimums for new clients, understanding tax forms and lingo).
• Process paper and electronic assembly/delivery of tax returns/documents according to firm policy.
• Communicate project deadlines, status updates and workflow questions.
• Aid with daily cash deposits and take client payments as necessary.
• Maintain safe and organized office environment, maintaining neat and orderly presentation to employees and client’s comfort and accessibility.
• Assist with internal firm snacks, meals and events
• Keep up tax return in-office paper scan shelf
• Maintain cleanliness of shared kitchen space - opening and closing duties (ex: unload and run dishwasher; monitor fridge cleanliness - communicate with staff as needed).
• Complete batch client communications as assigned (ex: not in calls, 8879 calls)
• Support Firm professionals and Admin Teams. Other special projects as assigned.

Required Qualifications

• High school diploma or equivalent
• 3+ years of administrative support experience
• Advanced working knowledge of Microsoft Office Suite
• Ability to handle confidential material in a reliable manner
• Commitment to providing exceptional service, both internally and externally
• Will require some overtime hours during busy season

Preferred Qualifications

• Bachelor's degree
• Experience with CCH
• Experience working in a public accounting firm or professional services environment

Who We Look For

• An exceptionally organized individual, boasting excellent time management skills and excellent verbal & written communication
• Someone who thrives in meeting multiple deadlines with minimal supervision, demonstrating capacity for self-motivation within a collaborative setting
• A dedicated team-player, committed to producing high-quality work, coupled with strong interpersonal skills
• An enthusiastic willingness to learn and adapt is also key to succeeding in this role

What We Offer

• A comprehensive benefits package that supports well-being, health, and ongoing professional growth
• Flexible PTO
• Medical, Dental, Vision, & Voluntary Insurance Options
• 401(k) Matching
• Discretionary Bonus
• 13 Paid Holidays
• Flexible Schedule
• Vacation Incentive
• Commitment to Professional Development

How To Apply

Submit your information in the application section directly below! This will include: Basic contact information, Resume/CV and optional cover letter upload, Work eligibility, credentials, and compensation, Voluntary demographic & self-ID questions